Managing HR Auditing with Essentia AI
An HR audit is an important tool for making sure any business, large or small, is in compliance with local and federal regulations with regards to human resource records and processes. One of the most fundamental and important tasks when conducting an audit is to be able to gather all the necessary documents and paperwork, but because of the infrequency of the process, it almost always seems to take much longer than anticipated to find these documents. For small to midsize businesses, the lack of actual time and people dedicated to this can make it a very frustrating and lengthy undertaking, especially if the documents reside in multiple locations.
By using Essentia AI as a single repository for HR documents, you can vastly simplify the process of finding and collecting the right files. As a scalable cloud based solution, you can upload thousands of documents in one large batch, including scanned files, digital documents, and images. Once they’ve processed, the full text search capability allows you to quickly enter search queries that will be applied against both filename and within the content of each document. The preview feature lets you view each page to make sure they are the target documents. As each relevant document is found, you can tag them using the commenting feature, such as “HR-Audit-2021”. After tagging, you can run a search based on the comment, and your results will immediately be limited to only the documents you need for auditing, ready to be downloaded or shared.
Beyond the time savings, just as important are the security features that ensures that sensitive employee information is kept secure and private. Data encryption and role based access privileges makes sure that only authorized persons are able to see or work with documents. In addition, access logs record actions by user and date, making sure you can audit the auditors.
You can try it yourself, by signing up free and uploading your own documents, or you can contact us to find out more about how you can use Essentia AI for HR related uses.
